Wednesday, 25 April 2018

Meet the new Gmail, now with disappearing messages

Google is beginning one of the biggest updates to Gmail in years. Starting Wednesday, the company is rolling out new features like snooze buttons and a sidebar with a new task-management system. Google promises other new features, including new security options, in coming weeks.
The snooze feature will help you declutter your inbox by hiding messages for a set amount of time. For example, if you're reading your mail on your phone at home and notice messages requiring the sort of lengthy response that benefits from a full keyboard, you can snooze the messages until morning. That keeps them out of sight, so you can relax knowing that they'll show up again at the right time. The idea is already a popular feature in Google's Inbox app, the mobile version of Microsoft Outlook, and tools such as Boomerang, and the defunct Mailbox. But now Google is bringing it to the main Gmail app. Google is also bringing the automatically generated "Smart Replies" from the mobile version of Gmail, first introduced in 2016 to the full web version. This feature uses artificial intelligence to draft simple replies to emails. If you want the new features, you'll need to turn them on in your settings.

If you're using Google's business-focused G-Suite service, your administrator will need to turn on the features before you can use them. The new features might not be available yet for everyone, and some of the more significant changes are yet to come. One of the biggest is called "confidential mode," which gives you the option of sending an email that requires the recipient to enter a code sent via text message before opening an email. You'll also be able to set messages to "self-destruct" after a certain period of time, and to prevent users from having the option to forward, download, print, or copy a message. There are limits to this scheme. Users will still be able to take screenshots of messages. But it could provide an additional layer of control over sensitive communications.

Google also plans to use artificial intelligence to identify the most urgent incoming emails, and allow you to limit mobile notifications to these. It will also try to identify mailing lists you can unsubscribe from by keeping tabs on how often you actually read messages from lists, and how long it takes you to open those messages. Another new feature, "Nudges" will, well, remind you about emails that you haven't responded to.


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